Please read the Kyosei Foundation – “Terms and Conditions” of service carefully before submitting your online application.  By submitting your application, you certify that you agree to the following Terms and Conditions:


Kyosei Foundation does not arrange flights or make any travel arrangements to the volunteering destination and this is the sole responsibility of the volunteer.

General advice concerning passport(s), visa(s) and health/vaccination requirements is available on the Kyosei Foundation site: Should Kyosei Foundation provide any suggestions and/or advice on these matters, this is purely indicative only and volunteers are responsible for conducting their own research.

Passport, visa, and health requirements are subject to change and the volunteer must check current requirements before departure. It is the volunteer’s responsibility to obtain all documents required for their trip to ensure that these are in proper order.  Kyosei Foundation will not be liable if the volunteer fails to do so, and the volunteer will be responsible for meeting any additional cost(s) incurred by reason of such failure.

It is the responsibility of the volunteer, not Kyosei Foundation, to make sure that the relevant visas and/or permits are in place. Please check with the appropriate Embassy or Consulate well in advance before you travel outside your country.

The volunteer is responsible for carrying all necessary documents when traveling abroad, including, but not limited to, passport, visa, work/volunteer permit (where necessary), etc.

If the volunteer chooses to obtain a visa ‘on arrival’ for those countries that allow this process, Kyosei Foundation is not liable in any respect if, for whatever reason, the volunteer is refused a visa and cannot enter the country.

Kyosei Foundation shall not be responsible if entry is denied to a country due to incorrect visa or passport documentation.


Kyosei Foundation does not provide the volunteer with insurance of any kind. Furthermore, all volunteer projects require valid travel insurance; this is mandatory for all volunteers, on all projects.

Accordingly, the volunteer is solely responsible for deciding the type, extent, and level of any insurance they require during the planned travel period and is solely responsible for organizing and covering the costs of this insurance. 


While Kyosei Foundation pre-departure packages include information on immunizations, each volunteer is responsible for checking and confirming the immunizations required for their specific destination of travel. Should the Kyosei Foundation make any suggestions and provide advice on immunizations this is for indicative purposes only. Volunteers are solely responsible for having the correct and necessary immunizations that they require for their travel.

Kyosei Foundation strongly recommends that volunteers visit their health professional at least eight weeks before traveling outside their country. All travelers and volunteers are required to carry an International Certificate of Vaccination (Yellow Card) to show proof of Yellow Fever immunization. The following vaccinations are recommended for travelers and volunteers going to Tanzania. Yellow Fever, Hepatitis A and B, Typhoid, Rabies etc.


Kyosei Foundation makes every effort for its fees to be affordable, With Kyosei there are no hidden costs or fees, we want you to be as comfortable as possible to make this life changing journey simple.

Kyosei Foundation programs operate with a two-fee structure: Registration Fee and Placement Contribution.


All volunteers who have been accepted to participate in one of the Kyosei Foundation programs are required to first register (VAF) with Kyosei Foundation.

A volunteer’s placement on a program cannot be confirmed until the registration fee has been paid in full.

The Registration Fee for the volunteers initial (first) project is: US $45 and $ 100 for transportation (two ways) from airport to the project, which makes a total of $ 145.

All Registration fees are non-refundable once the placement booking has been confirmed by our local project partner.

If your trip cannot proceed as planned, at the discretion of Kyosei Foundation, the registration fee will remain valid indefinitely, for any program at any future date and can be transferred to a friend or family member. 


Details of applicable program fees are outlined on each program page of the Kyosei Foundation Website and any fee revisions will be made public via that platform.

All incurred transaction costs pertaining to online, bank, or wire transfers must be covered by the volunteer.

Program fees and contributions may be subject to change, but will not affect volunteers who have already paid their registration fee.

Program fees and contributions are due  4-6 weeks prior to the start of the volunteer’s placement. If the booking is made within 4-6 weeks of the start date, payment/deposit is due immediately upon the date the volunteer’s application has been accepted. Failure to make this payment/deposit may result in the loss of the volunteer’s place on the program with no refund of the registration fee.

All program fees shall be divided, in which 75% shall be sent to the local organization hosting the volunteer, and 25% is used to cover bank forex fees, project support and other transactional charges.

The volunteer acknowledges that Kyosei Foundation collects program fees on behalf of the local hosting stay and any dispute about program fees arising once the program has commenced must be made with the Kyosei Management.

The payment of program fees does not guarantee the exact program selected. As with all volunteering in developing countries it is important that volunteers remain flexible. Staff shortages, School Project and Public holidays, etc may require the volunteer to take part in different projects offered by our organization.


Cancelation of Program by You (Volunteers);- Kyosei Foundation needs to get cancellation requests at least 4 weeks before your program start date. Kyosei Foundation incurs a lot of charges in order to provide a suitable program to the client. Our cancellation policy for all programs is:

If you cancel 8 weeks before your program start date – 70% Refund of Host/Placement Contribution  – No Refund of Application/Registration Fee.

If you cancel between 8 – 4 weeks before program start date – 50% refund of host contibutions – No Refund of Application/Registartion Fee.

If you cancel within 4 weeks of your program start date – No Refund of program fee – No Refund of Application Fee Cancellation after program start date – No Refund of program fee – No Refund of Application Fee.

Cancelation of Program by Kyosei Foundation (Host);- Kyosei Foundation reserves the right to investigate any claim for a refund to determine its origin and if any refund is truly due to any fault of the Kyosei Foundation. Should Kyosei Foundation determine that a refund is warranted due to a fault of Kyosei and through no fault of the volunteer, then Kyosei Foundation will issue a refund, full or partial, in accordance with our Refund Policy Schedule (outlined below).

Program Fees are subject to the following refund policy schedule:

  • Cancellation more than 12 weeks from the booking start date = 100% refund
  • Cancellation made less than 12 weeks, but more than 6 weeks = 50% refund
  • Cancellation made less than 6 weeks = No refund

Once the program commences, there shall be no refunds, either full or partial, for any reason, except if deemed warranted by Kyosei Foundation and at Kyosei Foundation sole discretion.

The volunteer agrees that only Kyosei Foundation shall make the sole and final determination if any refunds, either full or partial, are issued.

Incase Kyosei Foundation has to cancel your program due to certain operational reasons after you start your program, Kyosei Foundation will refund part of the remaining time period of the project contribution calculated on a pro-rata basis excluding the application fee of $145/£120 /€138 / registration & transportation to the airport). 

If your program is cancelled by Kyosei Foundation due to any uncertain natural calamities (for example – earthquake, floods, typhoon, cyclone, tsunami etc.) or due to any Pandemic/Epidemic, your Program & Application fee would not be refunded under such circumstances. Under such a scenario, Kyosei Foundation would be offering to change the dates of the program without levying any date change fees or charges.

If Kyosei Foundation needs to cancel your program before your program start date, we will refund you the program fee or provide you with an alternative program option.


Volunteers agree to be responsible for any payment made to Kyosei Foundation that becomes defaulted and in which any late charges or default fees become attached. 

In addition, if a payment made by a volunteer is in error and reversed, the volunteer shall be responsible to Kyosei Foundation for any error charges processing the bad payment. Furthermore, should a payment become defaulted at any time, Kyosei Foundation has the right to cease any volunteer service(s) on behalf of the volunteer and the volunteer shall then not be entitled to any refund.

Kyosei Foundation will refund the applicable refund amount to the client within (2 – 4) weeks of confirmation of cancellation. Kyosei Foundation would not provide any compensation whatsoever for any of it’s programs.


Changes prior to project confirmation can be made without charge. Once registered and before the program start date, the volunteer is entitled to change their start date and duration once at no additional cost. Any further changes to their start date, destination or duration after the initial free change requires payment of an administration fee of US$50 for each change. Program changes within fourteen days of the volunteer’s start date will incur a late change fee of US$150.

If the volunteer changes the program start date, then the date considered for refund purposes will be the earliest of the dates planned, unless agreed otherwise in writing with Kyosei Foundation.


The volunteer agrees that Kyosei Foundation shall not be responsible or liable for any volunteer who contravenes any law or regulation of any country visited.

The volunteer must abide by the rules put in place by the Kyosei Foundation local partner organization, volunteer placement institution, and host family. Breaking these rules may result in dismissal from the program with no refund.

The volunteer agrees to comply with the Kyosei Foundation Code of Conduct. Volunteers must read this Code before taking part in a project (presented in the Kyosei Foundation Dashboard). If the volunteer doesn’t follow the conditions outlined within the Code, they can be removed from the project at any time and without refund. 


The volunteer must abide by the rules put in place by the local host stay, volunteer placement, and the host family with regards to alcohol consumption. Drug use (other than those prescribed by a doctor) is strictly prohibited and will result in instant dismissal from the program with no refund.


When volunteers visit Kyosei Foundation or send emails to us, they are communicating with us electronically. The volunteer therefore consents to receiving communications from us electronically. Kyosei Foundation will communicate with volunteers by email or by posting notices on the Kyosei Foundation website or social media channels. The volunteer agrees that all agreements, notices, disclosures, and other communications that Kyosei Foundation provides to them electronically satisfy any legal requirement that such communications be in writing.


Like many websites, Kyosei Foundation automatically gather certain information about our site traffic and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exiting pages, operating systems, date/time stamp, and clickstream data. Kyosei Foundation use this information, which does not identify individual volunteers, to analyze trends, to administer the site, to track volunteers’ movements around the site and to gather demographic information about our volunteer base.

A cookie is a small text file that is stored on a volunteer’s computer for record-keeping purposes. Kyosei Foundation use cookies on our site. As noted above, we do not link the information we store in cookies to any personally identifiable information volunteers submit while on our site.

The security of personal information is important to us. Kyosei Foundation follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect personal information, we cannot guarantee its absolute security nor will we be held liable for its misuse.

We know that volunteers care how sensitive information about themselves is used and shared, and we appreciate the volunteer trust that we will carefully and sensibly secure said information. All traffic is monitored and recorded to protect private company information. Kyosei Foundation agrees to keep all information submitted by the volunteer to Kyosei Foundation private and confidential.


“Volunteer Content” means any and all information and/or content that a volunteer submits to, or uses with, the Kyosei Foundation website or information (e.g;- content about the volunteer, photographs, or other postings).

The volunteer acknowledges that as part of their participation on a Kyosei Foundation program they may, from time to time, submit photographs, audio or video testimonies, or blogs about their volunteer experiences with Kyosei Foundation. The volunteer hereby grants permission to Kyosei Foundation for the use of such photograph(s), audio, recordings, print, videos, blogs, or electronic media in any presentation of any and all kind whatsoever. This may include, without limitation, quotes, photos, blogs, videos etc, on as well as Kyosei Foundation social networking pages. The volunteer acknowledges that Kyosei Foundation will most likely use such recordings and images for advertising and marketing purposes and the volunteer gives permission to do so.

Kyosei Foundation reserves the right (but have no obligation) to review any content provided by the volunteer, and/or to take appropriate action against the volunteer in our sole discretion if the volunteer violates any provision of these terms or otherwise creates liability for us or any other person. Such acts may include removing or modifying the content and/or terminating the volunteers access to Kyosei Foundation website and/or any of our volunteer services. 


The volunteer agrees that Kyosei Foundation shall not be responsible to pay any compensation where the performance or prompt performance of Kyosei Foundation or our partner’s contractual obligations is prevented or affected by reasons or circumstances amounting to ‘force majeure’.

Circumstances amounting to ‘force majeure’ include any event which we or the supplier of the service(s) in question could not, even with all due care, avoid such as, without limitation, plane delays, war or threat of war, civil strife, government intervention, natural or nuclear disaster, industrial dispute, terrorist activity, adverse weather conditions, fire, and similar events.


The volunteer agrees to indemnify and hold harmless Kyosei Foundation and the local host organization from any and all liability arising directly or indirectly out of, or in connection with, the volunteer’s travel, temporary residence in their chosen destination, and the undertaking of volunteering or tourism activities.


Kyosei Foundation is an equal opportunity employer. Kyosei Foundation does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, gender, sexual orientation, genetic information, age, disability, or marital status in its hiring, volunteering, or employment practices.

Volunteering often involves traveling to and working in parts of the world where there may be some personal risk. This includes physical injury, financial loss, mental/emotional trauma, and even death. The volunteer acknowledges and accepts sole responsibility for any such risks of whatever nature that may occur during the term of this volunteering agreement.

Volunteering placements are often in areas where the standards of accommodation, transport, safety, hygiene, telecommunication facilities, level of infrastructure development and medical facilities are not the same as the volunteer may be used to at home, or would find on a conventional holiday. Kyosei Foundation cannot accept any responsibility for accidents, injuries, loss of personnel effects, or death, which the volunteer agrees to fully assume. The volunteer understands that during the placement certain events may occur, including, but not limited to, accident or illness in remote places without medical facilities, political instability, criminal acts, and the forces of nature. The volunteer agrees to assume all risks associated with the journey to the maximum extent permitted by law.

The volunteer acknowledge that volunteering requires a degree of flexibility, and understands that the itinerary, accommodation, and modes of transport are subject to change without prior notice due to local circumstances. Kyosei Foundation shall not be responsible for any costs incurred by the volunteer which may include, without limitation, flight cancellations, hotel cancellations, taxi cancellations, etc.

The volunteer acknowledges that Kyosei Foundation contracts with a network of locally-based partners, companies, government agencies, charity groups and individuals throughout the country/s, to assist in hosting the volunteers locally during their placements. To the best of Kyosei Foundation knowledge, these third parties are qualified to perform the duties they are contracted to perform. However, Kyosei Foundation will not be held liable for any injury, damage, loss, delay or irregularity that may occur due to the behaviours of these third parties.

Furthermore, Kyosei Foundation disclaims any and all liability regarding any of the content provided by the volunteer. We have no way to verify that any of the information listed by the volunteer is accurate, up-to-date, or fraudulent. Should reliance on any of the volunteer information result in some kind of cause-of-action or injury to the volunteer, known or unknown, Kyosei Foundation shall have no liability or responsibility.

Being aware of the above, the volunteer takes any information from Kyosei Foundation at their own risk. By using any of the information, the volunteer agrees NOT TO SUE Kyosei Foundation, or any of its agents, employees, host families, or volunteers (hereinafter referred to as RELEASEES) from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, breach of contract, breach of warranty, damage, or injury that may be sustained by the volunteer, should there be any losses incurred by volunteer or reliance on any information, REGARDLESS OF WHETHER SUCH LOSS IS CAUSED BY THE NEGLIGENCE OF THE RELEASEES, or otherwise and regardless of whether such liability arises in tort, contract, strict liability, negligence, or otherwise, to the fullest extent allowed by law.

The volunteer agrees to irrevocably release, discharge, and agrees not to sue RELEASEES from any actions, suits, liability, claims, or other causes of action of any nature, known or unknown, which may hereafter arise from any cause whatsoever including, without limitation, those arising from the volunteer’s placement on a program.

Although the programs provided by Kyosei Foundation are intended help improve yourself and the world, Kyosei Foundation cannot guarantee that the results desired will necessarily occur.

The site, all information, content, materials and information related to the foregoing, are provided “as is” and “as available” and to the fullest extent permissible under applicable law, we and our affiliates disclaim all warranties, express or implied, including, but not limited to, any warranties of merchantability, fitness for a particular purpose, course of dealing, usage, trade practice, title, non-infringement, non-interference, and accuracy of data. We and our affiliates do not warrant that the volunteers use of the site will be uninterrupted, error-free or virus free. The submission of any volunteer content and the download or upload of any material through the Kyosei Foundation site is done at the volunteers own discretion and risk. The volunteer will be solely responsible for any damage to the volunteer’s computer system or loss of data that may result from the download or upload of any such material or from reliance upon the site or information, and you are advised to maintain offline backup copies of all volunteer content. We are not the provider of, and make no warranties with respect to, any third-party offerings. We do not guarantee the security of any information transmitted to or from the site or information; and the volunteer agrees to assume the security risk for any information you provide using the site or information.

Kyosei Foundation does not warrant or make any representations regarding the correctness, accuracy, reliability, or otherwise of the materials in this site or the result of their use. No representation or warranty is made that the site or information provide comprehensive or accurate information. We reserve the right to filter, modify or remove content, media, information or any other material from the site or information and from the output of the site or information.

Kyosei Foundation reserves the right to discontinue or alter any aspect of the services provided at any time. Notwithstanding anything else contained in these Terms and Conditions, volunteer agrees that the liability of Kyosei Foundation to the volunteer shall not in aggregate exceed the amount of the registration fee paid by the volunteer.

The following document provides information about the terms and conditions to participate in one of the Kyosei Foundation programs as a volunteer or an intern, hereinafter “participants”. Everyone above 18 years of age, who is mentally and physically able, is allowed to participate in our programs. and a maximum age limit does not exist.

All logos, images and videos mentioned herein belong to their respective to Kyosei Foundation. All pages on this website are the property of Kyosei Foundation. You may not otherwise copy or transmit the contents of this website either electronically or in hard copies. You may not alter the content of this website in any manner. If you are interested in using the contents of this website in any manner except as described elsewhere in this document, please contact us for information.
This site may contain links to other sites. Kyosei Foundation is not responsible for any content that appears on these linked sites.


Modifications to Terms. Kyosei Foundation may change these Terms & Conditions from time to time. If the volunteer objects to any such changes, the volunteer’s sole recourse will be to cease using the Site and reading any more of the Information. Continued use of the Site or the Information following posting of any such changes will indicate the volunteer’s acknowledgment of such changes and their agreement to be bound by the revised Terms, inclusive of such changes.

Modifications to Information. Kyosei Foundation reserve the right to modify the Site and/or Information at any time without notice. If the volunteer objects to any changes to the Site or Information, the volunteer’s sole recourse will be to cease using the Site and Information. Continued use of the Site or Information following posting of any such changes will indicate your acknowledgment of such changes and satisfaction with the Information as so modified. We also reserve the right to discontinue the Site and/or Information at any time without notice. We will not be liable to you or any third-party should we exercise our right to modify or discontinue the Site.

Severability. If any provision (or portion of thereof) of these Terms and Conditions or Legal Disclaimer is declared by an arbitrator, mediator, or court of competent jurisdiction to be invalid or unenforceable, the remaining provisions shall remain in full force and, as far as possible, the arbitrator, mediator, or court shall limit the scope or application of the affected clause to the least extent possible in order that it may be valid and enforceable.

Governing Law. The volunteer hereby further agrees that this Legal Disclaimer shall be construed in accordance with the laws, and that any mediation, suit, or other proceeding must be filed only in that jurisdiction, even if the volunteer is outside that jurisdiction.

Injunctive Relief. A breach of this Agreement may cause irreparable and continuing damage to Kyosei Foundation for which money damages may be insufficient, and Kyosei Foundation shall be entitled to injunctive relief and/or a decree for specific performance, and such other relief as may be proper (including money damages if appropriate).

Remedies. Both parties agree that any controversy or claim arising out of or relating the Terms and Conditions shall be first settled by arbitration. Both parties agree that any arbitrator needs to be mutually agreed upon. Should arbitration fail, both parties agree to have their legal issue be heard before a mediator that both parties need to mutually agree upon. Should mediation fail, both parties agree that they may then have their legal issue resolved by the courts.

Legal Fees. In the event of any legal or equitable proceeding (arbitration or mediation) arising out of or in connection with the parties’ obligation under these Terms and Conditions, the prevailing party shall recover its reasonable attorneys’ fees and costs, including reasonable costs for experts. The prevailing party shall be the party who obtained substantially the same remedy requested, whether by judgment, appeal, settlement, or award.

Miscellaneous. The volunteer agrees not to directly contact any of Kyosei Foundation’ partner organisations or local person which have been disclosed to them by Kyosei Foundation and shall not directly enter into any arrangement with the partner organisations without Kyosei Foundation’s written approval except for the following:

  • Confirming travel arrangements.
  • Providing information requested by the partner organization including feedback.



Updated: May 2022.